Learn Microsoft Access Advanced Programming Techniques, Tips and Tricks.

Conditional Formatting in Continuous Form


Conditional formatting is a magical option to change the color (background/foreground) of textbox controls on Forms or Report.  The color change is possible when one or more field values meets a specific condition.  The specific condition can be tested on the field, where we want to set the color or can be based on values in some other field.

The color change has three different possible choices and their variations:

  1. Color change when the field has focus.
  2. Color change when the field value meets a specific condition.
  3. Color change depending on conditional values in some other field.

Changing the BackGround/ForeGround Color.

We will try out an example, to learn how to change the background/foreground colors of all fields of certain records, which meets a specific condition on a single field value, on a continuous form.

A sample image of a Form with conditional formatting is given below for reference:

The records are formatted based on values in the UnitPrice field.  The background color is set on records with UnitPrice value is greater than $30.  The font is set with Red color on records with UnitPrice value falls between 20 and 30.

Design a Continuous Form.

  1. Import the Order Details and Products Tables from the Northwind.accdb sample database.

  2. Design a continuous form for the Order Details Table, like the sample image below:

    Setting up the Conditions.

  3. Open the Order Details Form in Design View.

  4. Select the OrderID field and open the Conditional Formatting dialog control.

  5. Select Expression Is under Condition 1 and type [UnitPrice]>30 in the right-side control.

  6. Select Fill/Back Color to display the color palette and select a light color for the background.

  7. Click on the Add>> button to display options for a second condition for the same field.

  8. Select Expression Is in Condition 2 control.

  9. Type the expression [UnitPrice]>=20 And [UnitPrice]<=30 in the next text control.

  10. Select Red Font Color for formatting from the color palette and click OK to close the formatting dialog box.

  11. Repeat Steps-4 to Step-10 for ProductID, Quantity, and Discount fields.

  12. Select the UnitPrice field and display the Conditional Formatting dialog control.

  13. Select Field Value Is in the Condition 1 control.

  14. Select the same background color selected, for other fields for formatting, from the Color Palettes.

  15. Click on the Add>> Button to add a new condition for the same field.

  16. Select Field Value Is in Condition 2 control.

  17. Select Between from the drop-down list in the next control.
  18. Type 20 in the next control and type 30 in the last control.

  19. Select the Red Font Color for formatting from the color palettes and click OK to close the conditional formatting dialog box.

    Test Run your Creation.

  20. Save the Form and open it in the normal view.

You should see the form view similar to the sample image shown above.  Scroll the form down to view more records with conditional formatting.




MSA GURU : Access Tips & Tricks App

  • Download Android App 'MSA Guru' Version of LEARN MS-ACCESS TIPS AND TRICKS from Google Play Store.



Subscribe in a reader
Your email address:

Delivered by FeedBurner


Popular Posts

Blog Archive

Powered by Blogger.


Forms Functions How Tos MS-Access Security Reports msaccess forms Animations msaccess animation Utilities msaccess controls Access and Internet MS-Access Scurity MS-Access and Internet Class Module External Links Queries Array msaccess reports Accesstips WithEvents msaccess tips Downloads Objects Menus and Toolbars Collection Object MsaccessLinks Process Controls Art Work Property msaccess How Tos Combo Boxes Dictionary Object Graph Charts ListView Control Query VBA msaccessQuery Calculation Event ImageList Control List Boxes TreeView Control Command Buttons Controls Data Emails and Alerts Form Custom Functions Custom Wizards DOS Commands Data Type Key Object Reference ms-access functions msaccess functions msaccess graphs msaccess reporttricks Command Button Report msaccess menus msaccessprocess security advanced Access Security Add Auto-Number Field Type Form Instances ImageList Item Macros Menus Nodes RaiseEvent Recordset Top Values Variables Wrapper Classes msaccess email progressmeter Access2007 Copy Excel Export Expression Fields Join Methods Microsoft Numbering System Records Security Split SubForm Table Tables Time Difference Utility WScript Workgroup database function msaccess wizards tutorial Access Emails and Alerts Access Fields Access How Tos Access Mail Merge Access2003 Accounting Year Action Android App Animation Attachment Binary Numbers Bookmarks Budgeting ChDir Color Palette Common Controls Conditional Formatting Data Filtering Database Records Defining Pages Desktop Shortcuts Diagram Disk Dynamic Lookup Error Handler External Filter Formatting Groups Hexadecimal Numbers Import Labels List Logo Macro Mail Merge Main Form Memo Message Box Monitoring Octal Numbers Operating System Paste Primary-Key Product Rank Reading Remove Rich Text Sequence SetFocus Summary Tab-Page Union Query User Users Water-Mark Word automatically commands hyperlinks iSeries Date iif ms-access msaccess msaccess alerts pdf files reference restore switch text toolbar updating upload vba code