Introduction.
We know that Memo fields in Microsoft Access tables provide the flexibility to store variable-length text data. However, in Access versions before 2007, these fields only supported plain text—much like working in Notepad.
For a long time, users felt the need for richer formatting options, such as creating numbered or bulleted lists, or highlighting key points to emphasize important information.
With the release of Microsoft Access 2007, this long-awaited feature finally arrived.
A Sample Quick Run.
Let us quickly try to find out how it works.
Open Microsoft Access 2007
If you have an earlier version of the Northwind.mdb sample database, open it. Otherwise, select Sample from the displayed list of templates and choose the Northwind 2007 template.
- Click on the Folder Icon on the right side to select the folder to save the Northwind 2007.accdb file and click on the Create Command Button to create and open the file.
Click on the Login Command Button
Close the Home Form.
Open the Employees Table in Design View.
Click on the Notes Field to select it.
Click on the Text Format Property on the General Tab of the Field Properties Sheet. The current value of the Property is Plain Text.
Select Rich Text from the drop-down list to replace Plain Text.
You will see a warning message below; click Yes to apply the change.
Close the Design View and save the changes.
Open the Employees Table in Datasheet View.
Expand the Row Height of the records by dragging the intersection of the two records at the left border.
Bring the Notes Field values into view by moving the Scrollbar to the right and increasing the column width, see the image below.
You can now format the Memo Field Text as you apply Text formatting in MS Word.
In the example image above, I have created a Numbered List, Bullet Text, applied Bold, Italics, highlighting, alternate rows fill/back color, etc.
The pictures in the article aren't visible.
ReplyDeleteHi,
ReplyDeleteThank you for pointing out the Error. Few other pages were also needed corrections.
Thanks,