Assign or remove permissions for a database and existing Tables, Queries, Forms, Reports and Macros

Open the database that contains the Tables, Queries, Forms, Reports and Macros that you want to secure. The workgroup information file in use when you log on must contain the user or group accounts that you want to assign permissions for at this time; however, you can assign permissions to groups and add users to those groups later.

  1. On the Tools menu, point on Security and then click User and Group Permissions.
  2. On the Permissions tab, click Users or Groups and then click the user or group that has the permissions you want to assign in the User/Group Name box.
  3. Click the type of object in the Object Type box, and then click the name of the object to assign permissions for in the Object Name box.
  4. Tip: You can select multiple objects in the Object Name box by dragging through the objects you want to select, or by holding down CTRL and clicking the objects you want.
  5. Under Permissions, select the permissions you want to assign, or clear the permissions you want to remove for the group or user, and then click Apply. Repeat steps 3 and 4 to assign or remove permissions for additional objects for the current user or group.
  6. Repeat steps 2 to 4 for any additional users or groups, and then click OK when you have finished.

Notes: Some permissions automatically imply the selection of others. For example, the Modify Data permission for a table automatically implies the Read Data and Read Design permissions because you need these to modify the data in a table. Modify Design and Read Data imply Read Design. For macros, Read Design implies Open/Run.

When you edit an object and save it, it retains its assigned permissions. However, if a object is saved with a new name by using the Save As command on the File menu, or by cutting and pasting, importing, or exporting the object, the associated permissions are lost and you have to reassign them. This is because you are creating a new object that is assigned the default permissions defined for that object type.

Hidden objects aren’t displayed in the Object Name box unless you select Hidden objects on the View tab of the Options dialog box (Tools menu).

Click Next to view how to Assign default permission for new tables, queries, forms, reports and macros.