Assign default permissions for new Tables, Queries, Forms, Reports and Macros.

  1. Open the database that contains the Tables, Queries, Forms, Reports and Macros.
  2. On the Tools menu, click Security and then click User and Group Permissions.
  3. On the Permissions tab, click Users or Groups, and then click the user or group that has the permissions you want to assign in the User/Group Name box.
  4. Click the type of object in the Object Type box and click in the Object Name list.

    The selection varies depending on the type of object you’ve selected.

  5. Select the default permissions that you want to assign for that object type and then click Apply.
  6. Repeat steps 4 and 5 to assign default permissions for additional object types for the current user or group.
  7. Repeat steps 3 through 5 for any additional users or groups, and then click OK when you have finished.

Notes: Default permissions can be assigned only by an administrator account (a member of the Admins group in the workgroup in which the database that contains the object was created) or by the owner of the database. Some permissions automatically imply the selection of others. For example, the Modify Data permission for a table automatically implies the Read Data and Read Design permissions because you need these to modify the data in a table. Modify Design and Read Data imply Read Design. For macros, Read Design implies Open/Run.

Organizing user accounts into groups makes it easier to manage security. For example, rather than assigning permissions to each user for each object in your database, you can assign permissions to a few groups, and then add users to the appropriate group. When users log on to Microsoft Access, they inherit the permissions on any group to which they belong.

Click Next to see how to View or transfer ownership of objects.