Learn Microsoft Access Advanced Programming Techniques, Tips and Tricks.

Conditional Formatting in Continuous Form

Conditional formatting is a magical option to change color (background/foreground) of textbox controls on Forms or Report.  The color change is possible when one or more field values meets a specific condition.  The specific condition can be tested on the field, where we want to set color on or can be based on values in some other field.

The color change has three different possible choices and their variations:

  1. Color change when the field has focus.
  2. Color change when the field value meets a specific condition.
  3. Color change depending on conditional values in some other field.

We will try out an example, to learn how to change the background/foreground colors of all fields of certain records, which meets a specific condition on a single field value, on a continuous form.

A sample image of a Form with conditional formatting is given below for reference:

The records are formatted based on values in the UnitPrice field.  The background color is set on records with UnitPrice value is greater than $30.  The font is set with Red color on records with UnitPrice value falls between 20 and 30.

  1. Import the Order Details and Products Tables from the Northwind.accdb sample database.
  2. Design a continuous form for the Order Details Table, like the sample image below:
  3. Open the Order Details Form in Design View.
  4. Select the OrderID field and open the Conditional Formatting dialog control.
  5. Select Expression Is under Condition 1 and type [UnitPrice]>30 in the right-side control.
  6. Select Fill/Back Color to display the color palette and select a light color for the background.
  7. Click on the Add>> button to display options for a second condition for the same field.
  8. Select Expression Is in Condition 2 control.
  9. Type the expression [UnitPrice]>=20 And [UnitPrice]<=30 in the next text control.
  10. Select Red Font Color for formatting from the color palette and click OK to close the formatting dialog box.
  11. Repeat Steps-4 to Step-10 for ProductID, Quantity and Discount fields.
  12. Select UnitPrice field and display the Conditional Formatting dialog control.
  13. Select Field Value Is in the Condition 1 control.
  14. Select the same background color selected, for other fields for formatting, from the Color Palettes.
  15. Click on the Add>> Button to add a new condition for the same field.
  16. Select Field Value Is in Condition 2 control.
  17. Select Between from the drop-down list in the next control.
  18. Type 20 in the next control and type 30 in the last control.
  19. Select the Red Font Color for formatting from the color palettes and click OK to close the conditional formatting dialog box.
  20. Save the Form and open it in normal view.

You should see the form view similar to the sample image shown above.  Scroll the form down to view more records with conditional formatting.

Share:

Translate



PageRank
Your email address:

Delivered by FeedBurner

Search

Infolinks Text Ads


Blogs Directory

Popular Posts

Search This Blog

Blog Archive

Powered by Blogger.

Labels

Forms How Tos Functions MS-Access Security Reports msaccess forms Animations msaccess animation Utilities msaccess controls Access and Internet MS-Access Scurity MS-Access and Internet Queries External Links msaccess reports msaccess tips Menus and Toolbars Accesstips MsaccessLinks Process Controls Art Work Downloads msaccess How Tos Graph Charts msaccessQuery List Boxes Command Buttons Emails and Alerts Query Combo Boxes Custom Wizards DOS Commands ms-access functions msaccess functions msaccess graphs msaccess reporttricks msaccessprocess security advanced Access Security Array Custom Functions Data Macros Menus Property Report Top Values VBA msaccess email msaccess menus progressmeter Access2007 Auto-Number Command Button Copy Form Join Microsoft Numbering System Records Security Split SubForm Table Utility Variables Workgroup database msaccess wizards Access2003 Accounting Year Action Animation Attachment Binary Numbers Bookmarks Budgeting Calculation ChDir Color Palette Conditional Formatting Controls Data Filtering Data Type Defining Pages Diagram Disk Dynamic Lookup Error Handler Excel Export Expression External Field Type Fields Filter Form Instances Formatting Groups Hexadecimal Numbers Import Labels List Logo Macro Mail Merge Main Form Memo Methods Monitoring Object Reference Objects Octal Numbers Operating System Paste Primary-Key Product Rank Reading Recordset Rich Text Sequence SetFocus Summary Tab-Page Tables Time Difference Union Query User Users Water-Mark Word automatically commands function hyperlinks iSeries Date iif ms-access msaccess msaccess alerts pdf files reference restore switch text toolbar tutorial updating upload vba code

Featured Post

Function Parameter Array Passing

Last week we have explored the usage of ByVal (By Value) and ByRef (By Reference),  in the Function Parameter, to pass the value from  a Va...

Labels

Blog Archive

Recent Posts