Create a security group account

As part of securing a database, you can create group accounts in your Microsoft access workgroup that you use to assign a common set of permissions to multiple users.

To complete this procedure, you must be logged on as a member of the Admins group. Start Microsoft Access by using the workgroup in which you want to use the account.

Important : The accounts you create for users must be stored in the workgroup information file that those users will use. If you are using a different workgroup to create the database, change your workgroup before creating the accounts. You can change workgroups by using the Workgroup administrator.

  1. Open a database.
  2. On the Tools menu, point to Security, and then click User and Group Accounts.
  3. On the Groups tab, click New.
  4. In the New User/Group dialog box, type the name of the new account and a personal ID (PID).

    Group names can range from 1 to 20 characters, and can include alphabetic characters, accented characters, numbers, spaces and symbols, with the following exceptions:

    • The characters ‘ \ [ ] " | <> + = ; , . ? *
    • Leading spaces
    • Control characters (ASCII 10 through ASCII 31)

    Caution: Be sure to write down the exact account name and PID, including whether letters are uppercase or lowercase and keep them in a secure place. If you have to re-create an account that has been deleted or created in a different workgroup, you must supply the same name and PID entries. If you forget or lose these entries, you can’t recover them.

  5. Click OK to create the new group account.

Note: A user account name cannot be same as an existing group account name.

To create more Group Accounts repeat steps 3 to 5 above.

Click Next to see how to add users to security groups.

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